As a contractor of a public client, you are obliged by the EGovernmentGesetz (EGovG) and ERechnungsverordnung Baden-Württemberg (ERechVOBW) to issue invoices electronically.
Invoices up to a maximum total amount of €1,000 excluding VAT and invoices from suppliers from non-EU countries are exempt until 31 December 2025.
Central invoice receipt system for e-invoices:
To ensure prompt and timely processing of e-invoices and electronic credit notes sent to university institutions, please use only the following address for the University of Hohenheim’s central e-invoice receipt system. (Paper and PDF invoices should be sent directly to the institutions until further notice.) No additional paper or PDF copies should be sent to accompany an e-invoice.
Address for central receipt of e-invoices:
University of Hohenheim
70599 Stuttgart
Invoice details
In addition to generally applicable required information such as invoice date, invoice number, etc., invoices to the University of Hohenheim must contain the following fields:
| Additional mandatory information | To be entered in the following field of the xRechnung | Information for the University of Hohenheim |
|---|
| Buyer reference | BT-10 | 08-A3820-39 |
|---|
| Buyer reference for invoice sent via PEPPOL | BT-10 | 0204:08-A3820-39 |
|---|
| Project reference, see order | BT-11 | Project reference stated No project reference stated:
Name of ordering institution |
|---|
| Order number | BT-13 | If stated |
|---|
Specification of routing code, i.e. project reference
Invoices can be processed only if they can be assigned to the ordering/commissioning institution within the University of Hohenheim. It is therefore essential to enter the project reference in the field (BT-11). The correct information will be communicated to the supplier by the respective institution. If no project reference is given in the order, the name of the commissioning institution (institute, subject area, etc.) must be given.
Further details must be given in accordance with the order.
PEPPOL connection
Sending via the PEPPOL network is possible. Please note the buyer reference here, which has been extended by a prefix.
Delivery of e-invoices and e-credit notes
Invoice issuers must always use the service portal of the state of Baden-Württemberg (Sec. 6 ERechVOBW) to send electronic invoices.
The invoice can be submitted here as follows:
Permitted invoice formats
Pursuant to ERechVOGW, “Invoice issuers must use the data exchange standard xRechnung dated 10 July 2019 (BAnz AT 31 July 2019 B1) in the current version for issuing electronic invoices.
“Another data exchange standard is acceptable if it meets the requirements of the European standard for electronic invoicing ...”
This means that the latest version of the ZUGFeRD data format (PDF with xRechnung) can be used in addition to xRechnung.
Delivery address
The delivery and billing addresses are generally not identical.
Deliveries, including delivery bill, are to be sent to the delivery address of the University of Hohenheim stated in the order. Goods receipt is confirmed decentrally by the contracting institution.
Contact
Please direct questions to erechnungen@verwaltung.uni-hohenheim.de.
